Request Letter Format for Release of Pending Payments

Pending payments and dues are a common problem in most of the businesses and in order to have the accounts and payment stay clear, it is important to write request letter for payment to the debtors. The letter format for release of pending payments is quite simple and includes information about the pending payments like the pending amount, date and invoice etc.

In this post, we have come up with a sample format for outstanding payment reminder letter. You can use this request letter to release hold payment.

Pending Payment Request Letter Format, Template and Example

From:

Andrew Smith

Manager

Zenith Technologies

New York

Date: November 29th, 2021

To,

Adam Black

Manager

New Age Publications

New York

Sub: Request for release of pending payments

Dear Sir,

This is to bring to your notice that the payments for the last quarter i.e. July-August-September 2021 stand pending. I would like to bring to your knowledge that the payments for three invoices in that particular quarter stand due for payment, the details of which are:

B.No. 456 Date: 10/08/21 Amount $1487

B.No. 784 Date: 12/09/21 Amount $2345

B.No. 942 Date: 11/10/21 Amount $1425

I am writing this letter to request to please release the payment so that the accounts for the quarter are settled and the future orders and payments are in streamline.

Looking forward for your prompt response.

Sincerely,

Andrew Smith

Manager

Zenith Technologies

Click Here to Download Letter Format for Release of Pending Payments in Word

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Request Letter for Duplicate Bill and Invoice Format

There are so many situations in which the need for duplicate bill arises. It can with a showroom or with a vendor and whatever may be the situation, you can always procure a duplicate bill by writing a duplicate bill request letter. The sample letter for requesting duplicate bill from company or invoice from vendor or supplier can be followed for requesting issuance of duplicate invoice in a formal manner.

In this post, we have come up with a request letter format for duplicate bill and invoice. You can use the sample request letter for duplicate invoice to create your own letter.

Sample Request Letter for Duplicate Invoice

From:

Andrew Smith

Manager

Zenith Technologies

Richmond Road

California

Date: November 25, 2021

To,

Mr. Adams Black

Manager

New Age Hardware

California

Sub: Regarding issuance of duplicate invoice.

Dear Mr. Adams,

I am writing this letter to request you to please issue Zenith Technologies a duplicate invoice for the invoice no. 1234 dated October 10th, 2020 as the same has not reached us.

On enquiring with the courier company, it was found out that due to the outbreak of fire at one of their offices, many of the parcels have caught fire and we are assuming that this invoice that your company had sent to us is also a part of it.

Therefore, I am writing this letter to kindly issue me this invoice as soon as possible so that our accounts department can process it and we can release your payment at the earliest.

Thanking you.

Regards,

Andrew Smith

Manager

Zenith Technologies

Click Here to Download Request Letter for Duplicate Bill and Invoice Format in Word

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Request Letter Format for Release of Retention Money

Sometimes for some projects, a certain amount of money is retained and it is only released once the project is completed. If you are also in a same situation and you want to have your retention money released then you must write a formal request letter for retention payment. If the company has failed to release the payment for some reason then request letter for retention money release works as a reminder.

This post includes a request letter format for release of retention money. You can use the sample letter requesting release of retention letter in order to create a customized letter that can solve you purpose and help you in releasing of the retention amount.

Sample Letter Requesting Release of Retention Money

From:

Richard Jacob

Manager

Zenith Technologies

New York

Date: November 08, 2021

To,

Andrew Gibbs

Manager

New Age Bank

New York

Sub: Regarding release of retention money

Dear Sir,

I am writing this letter with reference to the contract no. 1234 related to “Mobile Application Development”. We would like to inform you that the project has been completed.

The purpose of writing this letter is to request you for releasing the retention money that was paid against the order no. 1155 as now the project stands complete and has been handed over to the institution. The total retention amount due to be released is $ 50,000.

We, therefore, request you to please have the above mention retention money released at the earliest. We will make sure that we continue to offer our services without any delays or discrepancies.

Thanking in anticipation.

Regards,

Richard Jacob

Manager

Zenith Technologies

Other Related Letter Formats, Sample and Template

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Letter Format for Release of Pending Payments

 

Apology Letter for Accounting Errors and Past Due Notice Template

It just so happens that despite a client has made a timely payment, the computerized system or due to human error, the due notice has been sent. In such a scenario, it is very important to write an apology letter for accounting error. You can use the letter templates available online in order to apologize for the mistake in a written letter.

This post includes Apology for Accounting Errors and Past Due Notice Template. You can use the sample Apology for Accounting Errors and Past Due Notice for creating a formal customized letter that rightly fits in your situation.

Sample Apology Letter for Accounting Errors and Past Due Notice

From:

Richard Jacob

Manager

Zenith Technologies

New York

Date: November 03, 2021

To,

Andrew Gibbs

Manager

New Age Bank

New York

Dear Mr. Andrew,

We are writing this letter to apologize you for the due notice that has been sent to you, despite making the payments before the last date. We would to highlight that it was because of some system error that you were receiving such messages that were demanding clearing of payments for the financial year 2020-21.

We have checked it at our end and found out that by mistake your company’s name has been put under the defaulters list as there is another company with almost the same name because of which such an error has occurred. And that’s the reason that you were getting payment due messages and that other company was not get intimated about the dues that need to be cleared.

We are extremely thankful that you brought to our notice this error which helped us message the defaulter company and make the required corrections in our system. Please accept our apologies for the reason such kind of an error occurred at our end. We are extremely sorry for all the trouble it caused you. We assure that such a thing will not happen in the future and we will take extra clear to make sure that no inconvenience is caused to you. We have a long association with you and you are an extremely important customer to us.

Thanking you for your patience and understanding.

Regards,

Richard Jacob

Manager

Zenith Technologies

Click here to Download Apology for Accounting Errors and Past Due Notice Template in word Format

 

Apology Letter by Employee to Accounts Department – Sample Format

Sometimes it happens that end up making mistakes and if there is a mistake that has happened at work and it involves Accounts department then you must write an Apology Letter to Accounts Department in order to submit a written apology. Make sure that while following the apology letter format or example, you briefly mention the mistake that happened along with the reason which led to it in order to bring clarity in the situation.

This post includes the sample Apology Letter by Employee to Accounts Department. You can use this Apology Letter Template to Accounts Department for creating a personalized letter.

Sample Apology Letter to Employee for Accounts Department

From:

Bob Smith

54, Richmond Street

California

Date: October 30, 2021

To,

Mr. Zen Reynolds

Accounts Manager

Zenith Technologies

California

Sub: Apology letter for accounting mistake

Dear Mr. Zen,

I, Bob Smith, employee ID 5487, am working as Marketing Executive in your esteem organization. I am writing this letter to submit my sincere apologies for the error that has occurred in the bills that I had submitted.

As per the bills, I am entitled for a reimbursement of $128 for the tour to New York city in the month of September 2021 but by mistake, the amount that has been submitted in the papers is $218. I would like to mention that this is because of the typing error that the digits got swapped and the wrong figure got submitted.

I have attached the revised form for reimbursement with the letter. I will make sure that such kind of mistake does not get repeated as I will be double checking any document submitted for reimbursement to the department.

I hope you will understand the situation and will have the request processed. I apologize for the trouble caused to you.

Thanking you for your patience and consideration.

Regards,

Bob Smith

Click here to Download Apology Letter by Employee to Accounts Department

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