Authority Letter Format To Send to Deputy Commissioner of Customs

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For a smooth custom clearance, it is important that you send on time the authority letter to the custom commissioner, in case the IEC holder fails to be present for custom clearing. It is a kind of power of attorney which gives someone else the authority to have your consigned goods cleared through customs for you, on your behalf. Such a letter is needed by all of us because we cannot be present all the times to collect our goods and therefore, need to give some third party the authority to do so.

Here is an example format of authority letter to write to deputy commissioner of customs which you can customize as per your requirement. Such letters are to be written on Company’s letterhead.

Sample Authority Letter Format To Deputy Commissioner of Customs

Diwakar Foods and Spices Pvt. Ltd.

Date: 04.07.2025

To,

Vardhman Shipping Services,

54, Gandhi Nagar

New Delhi

CC: Deputy Commissioner of Customs

Letter of Authorization

We, hereby, authorize Vardhman Shipping Services and its affiliates to make arrangements for custom clearance and delivery of our consigned goods. We, therefore, authorize them to act as our agents and undertake all necessary steps like documentation, declaration, custom clearance, octroi clearance etc. of the imported consignment as and when required.

This authorization applies to and covers the following:

  • All goods transported through Vardhman Shipping Services network arriving at different customs airports in India.
  • All the import shipments of our company addressed to our different branches within India.
  • This authorization letter shall remain valid and will continue until revoked.
  • All the previous authority letters issued to Vardhman Shipping Services for import clearance stand void.

Thanking you.
Sincerely,

For Diwakar Foods and Spices Pvt. Ltd.

Authorized Signatory

Authorized Name

Click Here to Download Deputy Comissioner of Customs Authority Letter Format

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Format for Change of Address Letter to Service Tax Department

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If you have relocated to your new office then you must inform important departments like service tax departments. This is important to keep your communication address updated with the department for hassle free communication. The simplest and the quickest way to do so is to write a formal letter to service tax department for change of address.

If you are clueless about framing such a letter then we have come up with a sample format letter to write to service tax department for change of address.

Change of Address Letter to Service Tax Department

From:

Mukesh Goyal

Manager,

M.K Global Solutions Ltd

2st Floor, Ghanerao House 10

Delhi (India)

Date: 03.07.2025

To,

The Officer

Service Tax Department

Cinnamon Gardens

Delhi (India)

Sub: Change of Address

Dear Sir,

We would like to inform you that our company M.K Global Solutions Ltd has shifted from its previous location to a new place and we would like to please update our new address in your records. We request you to please forward all the correspondences to the new address from now onwards.

Name: M.K Global Solutions Ltd

Address: 2st Floor, Ghanerao House 10, Delhi, India

Phone: 9898989898

We would also like to request you to please send us a formal confirmation letter of change of address in your records.  We expect that you would make these changes at the earliest as we will no longer be responsible for any correspondence sent to the previous address.

For any further queries, please contact us at the number shared in the letter.

Sincerely,

Mukesh Goyal

Manager,

M.K Global Solutions Ltd

Click to Download Change of Address Letter to Service Tax Department

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Letter of Intimation of Service Tax to be Added on Future Invoices

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With changes in policies of Government, it is important to stay in synch with these amendments. Likewise, intimate your clients or associates who get affected with the same. With introduction of service tax in the system, it is important that you must inform the same to your clients or customers by writing an intimation letter informing them about addition of service tax in the upcoming invoices.

To help you with it, given below is a professionally drafted intimation letter of service tax to be added in all future bills. Use this sample format to write your own letter.

Sample Letter of Intimation of Service Tax to be Added on Upcoming Invoices

From:

Ramesh Gupta

Marketing Manager,

Zenith Technology,

6/42 Sec 3, Jawahar Nagar

Delhi

Date: 02.07.2025

To,

Swaroop Singh

Manager,

Curious Computers,

Plot 5, Road 22,

Gandhi Nagar,

Delhi

Sub: Intimation Letter for Service Tax on Invoices

Dear Sir,

Warm greetings from Zenith Technology!

Our association is extremely valuable to us and we would be glad to serve you better every time.

This is in context of the new regulation by Ministry of Finance – Department of Revenue, Government of India, according to which all invoices after 25th June, 2025, midnight will have to have an additional Education Cess levied on all the invoices. Since we work in compliance with the government, therefore, we would like to intimate you that all the invoices raised after 25th June, 2025, midnight will attract an additional Education Cess of 0.5%.

If you have any doubts on the same, kindly get in touch with our accounts department at 9898989898 or you can also email us at [email protected].

Thank you for your kind support.

Sincerely,

Ramesh Gupta

Marketing Manager,

Zenith Technology

Click Here to Download Letter of Service Tax to be added on upcoming invoices

 

Undertaking Letter for Service Tax Sample in Word Format

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Undertaking letter is a kind of formal assurance by one party to another stating that they will fulfill all the previously agreed obligations. Though it is not a contact but both the parties make their intentions clear with no room for confusion. There can be an undertaking letter to principal, payment or undertaking letter from employee. Depending upon the situation, there can be different kinds of undertaking letter. In this post, we will be discussing undertaking letter sample for service tax exemption certificate.

Use this format undertaking letter for service tax to create a customized letter. With this undertaking letter for company, write a formal personalized letter for service tax in Word format.

Sample Undertaking Letter for Service Tax in Word Format

From:

Ramesh Gupta

Director, Zenith Technology,

6/42 Sec 3, Jawahar Nagar

Delhi

Date: 28.06.2025

To,

The Accounts Officer

Horizon Computers Pvt. Ltd.

Plot 5, Gandhi Nagar

Delhi

Sub: Undertaking of Service Tax

Dear Sir,

We are writing this letter in order to inform you that service charge for Quarter III for FY 2016-17 is still unpaid as concluded during the meeting held on 28th May, 2025.

We request to you please clear due service tax amount to the department so that challans for the same can also be submitted. We assure you that from now onwards, we will make the submissions of the challan as and when the quarter ends to avoid any penalties.

Thanking in anticipation

Regards

Ramesh Gupta

Director,

Zenith Technology

Click Here To Download Undertaking Letter Format for Service Tax in Word

 

Letter to Income Tax Department for Demand Notice

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If you have received a demand notice from Income Tax Department then you must respond to it at the earliest. Whatever reasoning or points you wish you raise with the department, you must pen them down in your response letter which will be helpful in bringing clarity on the matter. Such letters are very much to the point and must be written in a formal manner. If you don’t know how to frame a letter to income tax department for demand notice then we are here to help you with the situation.

Given below is a sample letter to IT department for demand notice which you can customize and use to write your own.

Format for Response Letter to income tax department for demand notice

From

Anurag Sharma

52 Gulmohar Street

Delhi

Date: 19.06.2025

To,

The Income-Tax Officer,

Income Tax Department

Delhi

Sub:  Assessment Year 2024-25 Notice Under Section ABC

Dear Sir,

I request you to please refer to your notice under section ABC in context with assessment year 2024-25 in which it has been stated that a sum of INR 8450 is due on me as Income Tax.

In this context, I would like to put forward a few facts to bring more clarity in this matter:

  1. The total tax for assessment year 2024-25 was calculated to be INR 9000 and was paid well on time.
  2. I have already made an advance payment of my income tax for assessment year 2023-24, the copy of which has been enclosed with this letter.

Therefore, I request you to please go through these documents and drop the demand which has been wrongly raised by passing a rectification order for the same.

Thanking in anticipation.

Sincerely,

Anurag Sharma

Enclosures:

  1. ITR for assessment year 2024-25
  2. Advance Payment of Tax receipt for assessment year 2024-25.

Click Here To Download letter to Income Tax Department for Demand Notice

Check this: Know more about different types of income tax notices

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