Letter to Issue Directives on Reports and Paperwork

If there is a certain report or paperwork that is required to be submitted then a directive letter must be issued for the same. The employee directive letter is written with an intention to share all the important guidelines in relation with the report or paperwork.

Shared below in this post is a directive letter format which can be used for creating a customized letter. Follow this sample letter of directives to easily create a formal and effective letter to send to your team member or employee.

Letter Format for Issuing Directives on Reports/Paperwork


Andrew Black

Marketing Manager

Zenith Technologies

New York

Date: 21.12.2022


Mr. John Smith

Team Lead,

Marketing Department

Zenith Technologies

New York

Dear John,

I am writing this letter to inform you that the board members have asked the department to submit the paperwork on the marketing research on the new markets.

For this, I direct you to submit the report on “Research on North American Markets” on Monday, November 21th, 2022 before 3 pm. The report will be reviewed as well as discussed by the members of the board along with the international research group members. Once the report is approved by the committee, the same shall get implemented.

Make sure that you put in all the required efforts to make the report acceptable. I understand that the timeline is strict and in order to submit the report on time, you will have to work with your team even on the weekend. The same letter has also been issued to your team members as well.

In case, you find it difficult to meet the deadline, inform me about the same by Sunday. In case you have any more queries, you can get in touch with me at any time. I am expecting you put in the best of your efforts and I am very sure that you are going to impress us all with your report.


Andrew Black

Marketing Manager

Zenith Technologies New York

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