A demi official letter is a kind of letter that is used for communicating official correspondence as well as personal use. This is because of the personal association between the receiver and the sender that a letter with official as well as personal information is drafted. But such a letter does not have any specific rules to follow.
In this post, we bring to you the features of a demi official letter or demi government letter along with a demi official letter format to help you understand how this letter is supposed to be.
Features of Demi Official Letter or Demi Government Letter
Shared below are the features that are found in demi official letters:
- Adjusted system: The content in the letter is a combination of personal and official matter.
- Structure: There is no established structure of this kind of a letter.
- Purpose/ Objective: The idea is to use the personal relationship for attaining the official objective.
- Personal association: The association between the sender and receiver is one of the most important elements of the letter.
- Language: The language used is quite flexible and less formal There is a personal touch and traditional official language is not used in such letters.
- Message: It includes personal and official message but stronger emphasis is laid on the official message.
- Salutation and complimentary close: It is very much specific to the association between the sender and the receiver.
- Legal status: This kind of a letter bears a legal status and the concerned organization and not the sender bears the responsibility of writing this letter.
- Grammar: While drafting such a letter, first person singular or plural is used in contrary to the third person plural which is used in official letter.
- Length: Such letters are longer than official letters and the length depends upon the status of sender.
- Copy: Such a letter is neither copied and nor it is distributed.
- Enclosure: There are no enclosures in such letters.
Demi Official Letter Format
From:
Richard Smith
Senior Officer
Agriculture Department
New York
Date: July 11, 2023
To,
Mr. Anthony Gibbs
Deputy In-charge
Electricity Department
New York
Dear Anthony,
I am writing this letter to congratulate you for being promoted to the Deputy In-charge of Electricity Department. It seriously fills my heart with great pride to see that you are doing so good for yourself. It is all because of your hard work and dedication that you have managed to come this far and it certainly calls for a celebration.
Another important thing that I wish to highlight with my letter is that the north zone of the sub-urbs of New York has been facing challenging situation with the supply of electricity since last week. And as you know when electricity supply is not there, irrigation becomes difficult for the farmers and the crops get damaged.
I would request you to kindly look into the matter and have the things fixed so that the supply of electricity gets resumed.
I will be looking forward to hear from you on the issue. And I shall surely make a plan to catch up with you this weekend and celebrate your success in the most amazing way.
Regards,
Richard