Whenever a payment has been made against expenses for professional reasons, employees submit the same to the employer for approval and once they are approved for reimbursement, Payment approval letter sample makes the right letter to inform the employee about it. It works as the reply for the Request Letter of Approval.
This post includes a formal Payment approval letter format which you can use for creating a personalized letter on behalf of your company.
Sample Letter to Approve Payment for Expenses Incurred
Date: December 25th, 2022
Mr. Ben Ray
45, Richmond Town
Dear Mr. Ben,
We have received and reviewed your application for reimbursement of the expenses that have been incurred during your visit to California in the month of December 2022.
We have gone through your application and the reimbursement to your expenses has been approved on food, accommodation and travel during your three days visit to California. You are requested to submit with the accounts department all the supporting invoices of the expenses that you incurred during this visit. Once the bills are reviewed, the amount will be credited to your bank account along with the salary for the month of December 2022.
As you must be aware, once you have submitted the bills to the accounts department, they will be reviewed by the accounts head and once authenticated only then the amount will get released. In case you fail to produce the bills, the amount will not be reimbursed.
For any further queries or doubts, you may get in touch with the HR Department or Accounts Department.
Check this also: Payment Release Request Letter Format