Budget Modification Request Letter Sample Format, Example

Once the budget has been decided for a project, in order to make any change to the budget, you need to write a budget modification request letter. Using a sample budget modification letter, you can go with a request of revising the approved budget in a formal way. There are various templates and examples of the same that can be found online to make things simpler for you.

In this post, we bring to you the budget modification letter format to help you create your own. We also have included the tips for writing such letters so that you know what mistakes to avoid.

Tips to Writing a Budget Modification Request Letter

Here are the tips to write a perfect professional budget modification request letter:

  • Mention the recipient’s name along with the right job title.
  • The first paragraph should include the name of the project or the event the budget of which you wish to discuss.
  • Talk a little about the event or project along with the reason which states the need for revising the budget in order to justify the modification.
  • Be specific if there are some particulars you wish to revised.
  • Talk about the projection of additional costs.
  • Make sure you mention your contact details in case of any more queries.
  • Include your name, designation and signature in the end.
  • Proof read the letter.
  • Keep it short and precise.

Budget Modification Request Letter Format, Template


Bob Clark

Deputy Marketing Manager

Zenith Technologies

New York

Date: October 18th, 2021


Jacob Black

Marketing Manager

Zenith Technologies

New York

Sub: Regarding revision of budget.

Dear Mr. Jacob,

The purpose of writing this letter is to formally request modification of the budget allocated for the launch of “Hotel Software”. I would like you to revise this budget to $ 115,000.

As it was discussed earlier that we have to expand our customer base and for that we can no longer limit our product to our clients in New York. We had therefore, decided on expanding our marketing to California, Chicago and Huston. With the budget that is presently allocated for the project, we will not be able to do justice to the geographical locations that we have picked.

For your reference, I have attached a complete list of heads under which we will need the revision of budget that will justify this request. Your quick response will be highly appreciated as we are soon going to launch this product. For any further queries, please get in touch with us at 9898989898 or email me at [email protected].

Thank you for your time and consideration.


Bob Clark

Deputy Marketing Manager

Zenith Technologies

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