Formal Letter to Request A Room in Company Guest House

There are various companies which have their guest houses in different cities which can be used by company officials. If you also need to stay at Company’s Guest House or have some other company official stay there then you are required to submit a formal application for room to the concerned person. In your request letter for guest house, you must include the dates of visit, the name of the person visiting the guest house etc. to ensure smoother allocation of room.

Given below is a formal format for request letter for guest house. Use this sample letter for create a personalized letter to write a letter on your own.

Format for Letter Requesting Room at Company Guest House


R.K. Sharma

H.R. Manager,

Advent Software Pvt. Ltd.


Date: 11.06.2018


Mr. Radha Krishnan

Guest House Incharge

Nainital (UK)

Dear Mr. Krishnan,

I would like to inform you that Mr. Girish Kumar, Production Manager in our Company will be visiting Nainital on 25th July, 2018.  He is visiting Nainital for a holiday with his family and will be staying at the Company Guest House for four days i.e. from 25th to 28th July, 2018. He is expected to reach there by 2p.m. by his car.

Please allocate two rooms for his family on the above mentioned dates at the guest house and ensure that all the arrangements are taken care of. For any other query, you can get in touch with me at +91-98989-12345.


R.K. Sharma

H.R. Manager,

Advent Software Pvt. Ltd.

Click Here To Download Formal Letter to Request A Room in Company Guest House in Word Format

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