Sales Tax Letter Sample

Know how to draft a formal sales tax letter to the department of your state telling them about the difference in sales tax payment for the financial year. Use the template given below to write your own letter. Use this example to make sure that you don’t miss on any important information. Also mention about attaching the vital documents along with the letter for the kind reference of the sales tax department. Follow the format given below and you will surely be able to draft a simple yet smart letter.

Sample Format for Sales Tax Letter


Unique Crockery Stores

22nd Bridge Kennedy


7th October, 2014


Henry Williams
Sales Manager
Sales Tax department
New York

Subject: Regarding sales tax payment for the 2013-14

Respected Sir,

This is in context with the sales tax payment of my company Unique Crockery Stores for the financial year 2013-14.

I want to bring to your notice that we have made all the calculations for sales tax payment of our company as per the rate of 8% of the total sales, instead of 12% which was the assigned rate of sales tax for our company. I want to inform you that this reduction and lesser value in the payment of sales tax are because of the sales tax holiday that was requested by the company for the span of two years.

Please find the above mentioned agreement along with the approval from your sales department enclosed with this letter for your referral. I have also enclosed the documents and invoices which reflect the sales of various products and the calculated sales for easy reference to the invoice amount and the quantity of the products sold for the financial year 2013-14. This sales tax has been calculated and verified by our company’s auditors.

I am enclosing a cheque of the calculated sales tax amount at the rate of 8% of the total sales. I also request you to please check your records for this reduction of sales tax which was sanctioned to our company.

Thanking you.

Yours sincerely,

Christian Mark

Sales Manager

Unique Crockery Store

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13 thoughts on “Sales Tax Letter Sample

  1. Please send me a letter for not submission of “c” forms in sales tax department against case.

  2. please send me a letter for revising monthly return for wrong selection of purchase option( locat purchase instead of interstate purchase)

  3. Please send me what is the remedy for previous month carry forward input tax credit is not seen in current month return. Is there is any technical problem?

  4. Please send me the letter for advocates are exempted from payment of service tax. I received notice for the year 2012-12

  5. Letter to Commercial tax department regarding refund of professional tax amount which was wrongly paid for the year 2017-18 instead of 2018-19.

  6. Pls send GST office covering letter to submission documents & notice reply
    GST 3B & 2A mismatch sheet

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