At the end of the financial year, there are so many accounts receivables and when auditors are checking each and every account, they send audit confirmation letter accounts receivables to parties with outstanding balances to make sure that the figures match with that of the party. Such a letter is framed on the letterhead of the company and is very useful in confirming the closing balance of the firm.
Here is sample format of audit confirmation letter accounts receivable designed by professionals. As the accounts manager of your company, you must know how to frame this kind of a letter in a formal manner. Keep it short and informative.
Format of Audit confirmation letter accounts receivable
Bob Marlow
Accounts Manager,
XYZ Packers and Movers,
55 Raymond Street
New York
Date: 14th November, 2015
Richard Smith
Managing Director
ABC Corporation Pvt. Ltd.
Harry Park, Herald Street,
New York
Dear Mr. Smith,
This is in connection with an audit of financial statements of XYZ Packers and Movers, as of 31st March, 2015. I request you to please confirm directly to our auditors the outstanding amount of your company with us as on 31st March, 2015. As per our records, the dues of your company for financial year 2014-15 are $ 12,000.00 (Dollar Twelve Thousand Only).
I request you to please confirm the right response below after computing the right balance. If it matches with our records then please check the appropriate response and sign the reply along with mentioning the date and mail it directly to our auditors. If in case there is difference in the amount then please send us the account statement along with sufficient details reflecting the difference in the enclosed return envelope.
Thank you for your cooperation.
Yours truly,
Bob Marlow
Accounts Manager,
XYZ Packers and Movers
……………………………………….. (Sign and Date)
Confirmation – Information is accurate.