Whenever a new customer gets associated with your company then it is the duty of the company to welcome the new client with open arms and also inform him about the rules and regulations of the organization for smooth functioning. To accomplish this objective in a formal manner, the management of the firm must write welcome letters to all the new account holders which also include information on terms and conditions.
Here is an example sample of new account welcome and terms letter designed by professionals keeping in mind the minute details. Use this format to create a personalized letter on behalf of your firm along with including your conditions to bring clarity in every aspect in the beginning of the relationship.
Sample for New Open Account Welcome and Terms Letter
Adam Smith
Avon Technologies
22, Nicholas Street
New York
Ph: 1234-5678
Date: 29.09.15
Dear Sir,
Thank you for opening an account with our company. I, Samantha Brown, Credit Manager of ABC Corporation Pvt. Ltd. extend a warm welcome you to on behalf of our company. As one of the leaders in the industry of technology, we promise you that our products and services will never fail to impress you.
I would like to take this opportunity to put forth a brief description on the terms and conditions of our organization for maintaining an open account with us. Invoices are payable within a span of 45 days of receipt of goods, with a 2% cash discount if the payment is made within one week of receipt. Making payments within one week is an excellent chance for our customers to earn more profits. That’s why we always encourage our customers to avail this benefit. We are, however, very particular with our payments and we request our customers to make payments within specified time to avoid any inconvenience.
For the benefit of our customers, throughout the year, at different times, we may offer additional discounts on our products. In that scenario, to calculate your cost, you must first apply the special discount followed by 2% cash discount on early payment.
Being the Credit Manager of ABC Corporation Pvt. Ltd., I am always available to answer queries of our customers regarding their accounts. So in case you have any doubts on our terms and conditions then please feel free to get in touch with me at samatha@abc.com or call me at 123-45666.
Welcome to our family of clients.
Thanks
Sincerely,
Samantha Brown
Credit Manager
ABC Corporation Pvt. Ltd.
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